ANNUAL ELECTION SCHEDULE – 2021–22- PFMA

 

 

PFMA/Elec                                                                                  Dated : 08  July 2021

 

All Members

 

Subject  :    ANNUAL ELECTION SCHEDULE – 2021–22- PFMA

 

Annual Election Schedule of PFMA approved by Executive Committee on 08  July 2021 is enclosed as under :-

 

  1. Important Events of Election Schedule                –   Anx ‘A’
  2. Detailed Events of Election Schedule                   –   Anx ‘B’
  3. Detailed Instructions of Election Schedule          –   Anx ‘C’

 

Best Regards,

 

Lt Col Ahmed Fawad Farooq (R)

Secretary General

                                                                                                                                                               Anx ‘A’

 

ELECTION SCHEDULE 2021-22

As per TO Rule 2013 and Memorandum of Articles

                                                Important Events

 

S/No Events Day Dates
1 Issuance of Nomination Papers Friday 27 Aug 2021
2 Receive of Nomination papers Tuesday 31 Aug 2021
3 Polling Tuesday 21 Sep 2021
4 Nomination of Officer Bearers (Chairman, SVC and Vice Chairman Thursday 23 Sep 2021
5 Polling for Office Bearers and Result (Chairman, SVC and Vice Chairman Tuesday 28 Sep 2021
6 AGM (Results to be announced) Thursday 30 Sep 2021

 

Anx ‘B’

ELECTION SCHEDULE 2021-22

As per TO Rule 2013 and Memorandum of Articles

 

S/No Events No of Days Req Day Dates

Suggested

1 Approval of Election Schedule & Nomination of Election Commission Thursday 08 Jul 2021
2 Issuance of Election Schedule Thursday 08 Jul 2021
3 Any changes in representative to vote 3 Tuesday 13 July 2021
4 Issue of Provisional voters list 7 Monday 19 July 2021
5 Objections on  provisional list of voters 4 Monday 26 July 2021
6 Decision on objection by SG 5 Monday 02 Aug 2021
7 Appeal against decision of SG 3 Thursday 05 Aug 2021
8 Decision of Election Commission 3 Monday 09 Aug 2021
9 Appeal against decision of EC 3 Thursday 12 Aug 2021
10 Decision of DGTO 10 Tuesday 24 Aug 2021
11. Final list of voters to be issued 2 Thursday 26 Aug 2021
12 Issuance of Nomination Papers 1 Friday 27 Aug 2021
13 Receive of Nomination papers 3 Tuesday 31 Aug 2021
14 Scrutiny Nomination papers Tuesday 31 Aug 2021
15 Issue of list of nomination of candidates 1 Wednesday 01 Sep 2021
16 Objections on nominations 1 Thursday 02 Sep 2021
17 Decision of EC on objections 1 Friday 03 Sep 2021
18 Appeal against decision of EC 2 Monday 06 Sep 2021
19 Appeal referred to DGTO 1 Tuesday 07 Sep 2021
20 Decision of DGTO 7 Tuesday 14 Sep 2021
21 Final list of Candidates 1 Wednesday 15 Sep 2021
22 Polling 5 Tuesday 21 Sep 2021
23 Nomination of Officer Bearers (Chairman, SVC and VC) 2 Thursday 23 Sep 2021
24 Scrutiny of nomination and final list OB 1 Friday 24 Sep 2021
25 Polling for Office Bearers and Result (Chairman, SVC and Vice Chairman) 2 Tuesday 28 Sep 2021
26 AGM (Results to be announced)   Thursday 30 Sep 2021
27 Information to all concerned about results

 

 

Anx ‘C’

 

PFMA/Elec                                                       Dated : 08 July 2021

                         ANNUAL ELECTION SCHEDULE – 2021–22

 

  1. Announcement of Election Schedule

In an Executive Committee meeting on 08 July 2021, Election Schedule for the Executive Committee for the year 2021–22 (from 1st Oct 2021 to 30 Sep 2022) was approved to be announced as under :

 

  1. Composition of the Executive Committee will be as under :

 

(1)   Corporate Class               –    12 Members

(2)   Associate Class                –     3 Members

 

  1. Election for the vacant posts of Executive Committee will be held on 21 Sep 2021

as follows :

 

(1)   5 for Corporate class (replacement of  5 members due to retire on 30 Sep 2021).

(2)   1 for Associate class (replacement of 1 member due to retire on 30 Sep 2021).

 

  1. Eligibility to Vote

 

Eligibility to vote for members will be subject to the following conditions namely :

 

  1. The member has completed two years of valid membership of Association on 08 July

2021 and made payment of all dues.

 

  1. The member has fulfilled the conditions of membership and renewal thereof of the

Association.

 

  1. Every member eligible to vote shall deposit with the Secretary General, the specimen

signature card alongwith photograph indicating the status in the firm, company or

concern. The right to vote shall be allowed only to the proprietor, partner or the

director of the member firm or company or a person not below the rank of General

Manager authorized by the board of directors of a public limited company or as the

case may be, a multi-national corporation. Such person will be entitled to cast vote at

the time of election only if his name has already been registered with the Secretary

General and his name appears on the list of voters.

 

 

  1. Appointment of Election Commission

Following members are appointed as Election Commission :

 

  1. Chief Election Commission –  Muhammad Ayub Khan, The Masterpiece Shoe Company

 

  1. Members     –   (1)  Mr. Badar Ul Hasan, Service Global Footwear Ltd

(2)  Mr. Anser Wasim Quadri, Quadri International

 

  1. Lt Col Ahmed Fawad Farooq (R) will act as Secretary General of Election

Commission.

 

 

  1. Election Procedure

 

  1. The election of Pakistan Footwear Manufacturers Association will be conducted

according to the procedure laid down in Trade Organization Rules 2013 and the

Articles of Association.

 

  1. Member firms desiring to change their representative shall intimate changes regarding

name of their representative to the Secretary General alongwith necessary proof of

eligibility by 13 July 2021.

 

  1. The Secretary General PFMA will display on 19 July 2021, the provisional voter list of

all members eligible to vote alongwith their national tax number, sales tax registration

number (if applicable), the name and national identity card number of their representa-

tive. The list shall be forwarded to Regulator and displayed at :

 

(1)   Notice board of the head office, and

(2)   Website of the Pakistan Footwear Manufacturers Association i.e.

www.pakfootwear.org .

 

d    The members who have any objection to the entries in the Provisional list of voters

shall send their objections in writing to the Secretary General by 26 July 2021.

 

  1. The Secretary General will take action on the objections or changes, and will intimate

decision on these objections by 02 Aug 2021.

 

  1. Any person aggrieved by the decision of the Secretary General may make a

representation to the Election Commission by 5 Aug 2021 which shall decide the

representation by 09 Aug 2021.

 

  1. Any person, aggrieved by the decision of the Election Commission or in case the

Election Commission fails to decide the representation by 12 Aug 2021 may make an

appeal to the Regulator who shall decide the appeal by 24 Aug 2021 and his decision

in this regard shall be final.

 

  1. A copy of final list of voters shall be despatched to Regulator by Secretary General on

26 Aug 2021 and be displayed on the following :

 

(1)   Notice board of the Head Office of Association.

(2)   website of the Pakistan Footwear Manufacturers Association, i.e.

www.pakfootwear.org.

 

  1. Within four days of display of the final list of voters, any person, who is eligible to

contest election for the vacant post, shall send his nomination, duly proposed and

seconded by a duly registered voter each and signed by the candidate, to the

Secretary General as under :-

 

  • Nomination papers will be issued on 27 Aug 2021.
  • Receive of nomination papers 31 Aug 2021.
  • Scrutiny of Nomination Papers 31Aug 2021.

 

  1. On receipt of Nomination Papers, a copy of the final list of voters shall be provided by

the Secretary General to each contesting candidate by 01 Sep 2021.

 

  1. The nomination papers will be scrutinized by Election Commission and list of

candidates will be displayed by 02 Sep 2020.

 

  1. The objections if any to the nomination of candidates may be filed to the Election

Commission by 02 Sep 2021 who will decide the cases by 03 Sep 2021.

 

  1. Any candidate aggrieved by the decision of Election Commission or if Election

Commission fails to decide the matter by 03 Sep 2021, may file an appeal to the

Regulator upto 07 Sep 2021 who will decide the case by 14 Sep 2021 and his decision

in this regard shall be final.

 

  1. Election Commission will issue final list of candidates by 15 Sep 2021.

 

 

  1. Poling Day

 

a   The election of the members of Executive Committee shall be held by secret ballot.

Neither postal ballot nor proxy shall be allowed; and the polling will be held at Head

Office PFMA on 21 Sep 2021 from 0900 hours to 1600 hours.

 

  1. Counting of votes shall take place immediately after the polling hours under the

supervision of polling officer in the presence of candidates or their polling agents, if

any.

 

  1. In the event of equality of votes between two or more candidates the result shall be

decided on the basis of a draw conducted by the polling officer on 21 Sep 2021 in the

presence of candidates or their polling agents and a record of the result thereof shall

be made.

 

  1. Provisional results may be announced by the Returning Officer immediately after

polling.

 

 

  1. Election of Office Bearers
  2. Any person elected as member of Executive Committee shall send his nomination for

election as an office bearer (Chairman, Senior Vice-Chairman or Vice Chairman) duly

proposed and seconded by an elected Executive Committee member each and signed

by the candidate to the Election Commission by 23 Sep 2021.

 

  1. The Election Commission will scrutinize the nomination papers and list of candidates

will be displayed by 24 Sep 2021.

 

  1. Elections for Office Bearers will be held on 28 Sep 2021 if needed, in Head Office from

0900 to 1600  hours.

 

  1. Provisional results may be announced by the Election Commission immediately after

polling.

 

  1. The challenged votes shall be kept in a separate sealed envelope duly signed and

sealed by the polling officer.

 

  1. The Election Commission or an officer designated by the Commission shall decide

about the challenged votes after verification of necessary information before the official

announcement of the results.

 

 

  1. Annual General Meeting

The final result of the election of Executive Committee and Office Bearers shall be officially

announced at the Annual General Meeting which will be held on 30 Sep 2021 and separate notice for the meeting will be issued. The final election results announced in AGM shall also

be :

 

  1. Displayed at notice board of the PFMA head office on 01Oct 2021.

 

  1. Displayed at PFMA website www.pakfootwear.org on 01 Oct 2021.

 

  1. Submitted to the Regulator by 01 Oct 2021.

 

 

Lt Col Ahmed Fawad Farooq (R)

Secretary General