ANNUAL ELECTION SCHEDULE – 2020–21- PFMA

Annual Election Schedule of PFMA approved by Executive Committee on 14 July 2020 is enclosed as under :-

1. Important Events of Election Schedule               –   Anx ‘A’
2. Detailed Events of Election Schedule                  –   Anx ‘B’
3. Detailed Instructions of Election Schedule         –   Anx ‘C’

Best Regards,

Lt Col Ahmed Fawad Farooq (R)

Secretary General

Anx ‘A’

ELECTION SCHEDULE 2020-21

As per TO Rule 2013 and Memorandum of Articles

Important Events

 

S/No	Events	Day	Dates
1	Issuance of Nomination Papers	Thursday	27 Aug
2	Receive of Nomination papers	Tuesday	01 Sep
3	Polling	Thursday	24 Sep
4	Nomination of Officer Bearers (Chairman, SVC and Vice Chairman	Friday	25 Sep
5	Polling for Office Bearers and Result (Chairman, SVC and Vice Chairman	Tuesday	29 Sep
6	AGM (Results to be announced)	Wednesday	30 Sep

 

Anx ‘B’

ELECTION SCHEDULE 2020-21

As per TO Rule 2013 and Memorandum of Articles

S/No	Events	No of Days Req	Day	Dates Suggested
1	Approval of Election Schedule & Nomination of Election Commission		Tuesday	14 July
2	Issuance of Election Schedule		Tuesday	14 July
3	Any changes in representative to vote	3	Friday	17 July
4	Issue of Provisional voters list	7	Friday	24 July
5	Objections on  provisional list of voters	4	Tuesday	28 July
6	Decision on objection by SG	5	Monday	03 Aug
7	Appeal against decision of SG	3	Thursday	06 Aug
8	Decision of Election Commission	3	Monday	10 Aug
9	Appeal against decision of EC	3	Thursday	13 Aug
10	Decision of DGTO	10	Monday	24 Aug
11.	Final list of voters to be issued	2	Wednesday	26 Aug
12	Issuance of Nomination Papers	1	Thursday	27 Aug
13	Receive of Nomination papers	3	Tuesday	01 Sep
14	Scrutiny Nomination papers	–	Tuesday	01 Sep
15	Issue of list of nomination of candidates	1	Wednesday	02 Sep
16	Objections on nominations	1	Thursday	03 Sep
17	Decision of EC on objections	1	Friday	04 Sep
18	Appeal against decision of EC	2	Monday	07 Sep
19	Appeal referred to DGTO	1	Tuesday	08 Sep
20	Decision of DGTO	7	Thursday	17 Sep
21	Final list of Candidates	1	Thursday	18 Sep
22	Polling	5	Thursday	24 Sep
23	Nomination of Officer Bearers (Chairman, SVC and VC)	2	Friday	25 Sep
24	Scrutiny of nomination and final list OB	1	Monday	28 Sep
25	Polling for Office Bearers and Result (Chairman, SVC and Vice Chairman)	2	Tuesday	29 Sep
26	AGM (Results to be announced)		Wednesday	30 Sep
27	Information to all concerned about results		Thursday	1 Oct

Anx ‘C’

ANNUAL ELECTION SCHEDULE – 2020–21

1. Announcement of Election Schedule

In an Executive Committee meeting on 14 July 2020, Election Schedule for the Executive Committee for the year 2020–21 (from 1^st Oct 2020 to 30 Sep 2021) was approved to be announced as under :

1. Composition of the Executive Committee will be as under :

(1)   Corporate Class          –    10 Members

(2)   Associate Class           –    2 Members

1. Election for the vacant posts of Executive Committee will be held on 24 Sep 2020

as follows :

(1)   4 for Corporate class (replacement of  4 members due to retire on 30 Sep 2020).

(2)   1 for Associate class (replacement of 1 member due to retire on 30 Sep 2020).

2. Eligibility to Vote

Eligibility to vote for members will be subject to the following conditions namely :

1. The member has completed two years of valid membership of Association on 14 July

2020 and made payment of all dues.

1. The member has fulfilled the conditions of membership and renewal thereof of the

Association.

1. Every member eligible to vote shall deposit with the Secretary General, the specimen

signature card alongwith photograph indicating the status in the firm, company or

concern. The right to vote shall be allowed only to the proprietor, partner or the

director of the member firm or company or a person not below the rank of General

Manager authorized by the board of directors of a public limited company or as the

case may be, a multi-national corporation. Such person will be entitled to cast vote at

the time of election only if his name has already been registered with the Secretary

General and his name appears on the list of voters.

3. Appointment of Election Commission

Following members are appointed as Election Commission :

1. Chief Election Commission – Muhammad Ayub Khan, The Masterpiece Shoe

Company

1. Members     –   (1)  Muhammad Amir Saeed Quadri, Quadri Brothers

nn (2)  Muhammad Haris Rafiq, Roma House

1. Lt Col Ahmed Fawad Farooq (R) will act as Secretary General of Election

Commission.

4. Election Procedure

1. The election of Pakistan Footwear Manufacturers Association will be conducted

according to the procedure laid down in Trade Organization Rules 2013 and the

Articles of Association.

1. Member firms desiring to change their representative shall intimate changes regarding

name of their representative to the Secretary General alongwith necessary proof of

eligibility by 17 July 2020.

1. The Secretary General PFMA will display on 24 July 2020, the provisional voter list of

all members eligible to vote alongwith their national tax number, sales tax registration

number (if applicable), the name and national identity card number of their representa-

tive. The list shall be forwarded to Regulator and displayed at :

(1)   Notice board of the head office, and

(2)   Website of the Pakistan Footwear Manufacturers Association i.e.

www.pakfootwear.org .

d    The members who have any objection to the entries in the Provisional list of voters

shall send their objections in writing to the Secretary General by 28 July 2020.

1. The Secretary General will take action on the objections or changes, and will intimate

decision on these objections by 03 Aug 2020.

1. Any person aggrieved by the decision of the Secretary General may make a

representation to the Election Commission by 6 Aug 2020 which shall decide the

representation by 10 Aug 2020.

1. Any person, aggrieved by the decision of the Election Commission or in case the

Election Commission fails to decide the representation by 10 Aug 2020 may make an

appeal to the Regulator who shall decide the appeal by 24 Aug 2020 and his decision

in this regard shall be final.

1. A copy of final list of voters shall be despatched to Regulator by Secretary General on

26 Aug 2020 and be displayed on the following :

(1)   Notice board of the Head Office of Association.

(2)   website of the Pakistan Footwear Manufacturers Association, i.e.

www.pakfootwear.org.

1. Within four days of display of the final list of voters, any person, who is eligible to

contest election for the vacant post, shall send his nomination, duly proposed and

seconded by a duly registered voter each and signed by the candidate, to the

Secretary General as under :-

• Nomination papers will be issued on 27 Aug 2020.
• Receive of nomination papers 01 Sep 2020.
• Scrutiny of Nomination Papers 01 Sep 2020.

1. On receipt of Nomination Papers, a copy of the final list of voters shall be provided by

the Secretary General to each contesting candidate by 02 Sep 2020.

1. The nomination papers will be scrutinized by Election Commission and list of

candidates will be displayed by 02 Sep 2020.

1. The objections if any to the nomination of candidates may be filed to the Election

Commission by 03 Sep 2020 who will decide the cases by 04 Sep 2020.

1. Any candidate aggrieved by the decision of Election Commission or if Election

Commission fails to decide the matter by 04 Sep 2020, may file an appeal to the

Regulator upto 08 Sep 2020 who will decide the case by 17 Sep 2020 and his decision

in this regard shall be final.

2020. Election Commission will issue final list of candidates by 18 Sep 2020.

5. Poling Day

a   The election of the members of Executive Committee shall be held by secret ballot.

Neither postal ballot nor proxy shall be allowed; and the polling will be held at Head

Office PFMA on 24 Sep 2020 from 0900 hours to 1600 hours.

1. Counting of votes shall take place immediately after the polling hours under the

supervision of polling officer in the presence of candidates or their polling agents, if

any.

1. In the event of equality of votes between two or more candidates the result shall be

decided on the basis of a draw conducted by the polling officer on 24 Sep 2020 in the

presence of candidates or their polling agents and a record of the result thereof shall

be made.

1. Provisional results may be announced by the Returning Officer immediately after

polling.

6. Election of Office Bearers
7. Any person elected as member of Executive Committee shall send his nomination for

election as an office bearer (Chairman, Senior Vice-Chairman or Vice Chairman) duly

proposed and seconded by an elected Executive Committee member each and signed

by the candidate to the Election Commission by 25 Sep 2020.

1. The Election Commission will scrutinize the nomination papers and list of candidates

will be displayed by 28 Sep 2020.

1. Elections for Office Bearers will be held on 29 Sep 2020 if needed, in Head Office from

0900 to 1600  hours.

1. Provisional results may be announced by the Election Commission immediately after

polling.

1. The challenged votes shall be kept in a separate sealed envelope duly signed and

sealed by the polling officer.

1. The Election Commission or an officer designated by the Commission shall decide

about the challenged votes after verification of necessary information before the official

announcement of the results.

7. Annual General Meeting

The final result of the election of Executive Committee and Office Bearers shall be officially

announced at the Annual General Meeting which will be held on 30 Sep 2020 and separate notice for the meeting will be issued. The final election results announced in AGM shall also

be :

2020. Displayed at notice board of the PFMA head office on 01Oct 2020.

2020. Displayed at PFMA website www.pakfootwear.org on 01 Oct 2020.

2020. Submitted to the Regulator by 01 Oct 2020.

Lt Col Ahmed Fawad Farooq (R)

Secretary General